The City Clerk is committed to the accurate maintenance and organization of the city's records and is dedicated to providing public records information and assistance to the City Council, and serves as a liaison for Vanceburg citizens.

The City Clerk is responsible for attending City Council meetings, recording in the minute book of City Council, keeping a concise and accurate statement of all material proceedings had at such meetings including reference to all ordinances introduces and resolutions adopted by City Council.  The City Clerk, as the City's official records manager, is also responsible for the destruction of city records.